Document Processing: Common Document Instructions

(1) the approval of the contract means the agreement (except for the issue of documents).

(two) if the name of the examiner appears on the document, the approver will sign it on behalf of his or her own name. If the document appears only in the name of the approver or the collectively referred to as its duties (such as: the general office, the people's education department, the department leader, the department leader, etc.), the approver shall circle and sign nearby the unit or duty.

(three) the instructions should be marked with dates.

(four) the object of a speech is a superior, generally called a job; it is a rank or subordinate, generally called a comrade.

(five) the object of the comment is multiplayer.

1. if it is an optional combination, it should be sorted according to the Convention and can be classified according to certain criteria.

Examples: according to the job classification, such as "x, x x, x x Deputy auditor, and * * * * * * * comrade (director)"; according to the nature, such as "* * * * * * * division" (above is the unit within the Department) and * *, * * * * x Office (above is the stationed unit).

2. if workflow is combined, it can be arranged sequentially according to the process.

Example: "* * Secretary" and "Deputy auditor general"; "x director and vice auditor general, auditor general".

3. if there are multiple objects

The sponsor must be clear.

Example: "XX is responsible for (or take the lead), XXXXXXXX (or cooperate) for processing".

Besides, approval documents should be written in accordance with the standard of archives.

(1) the director of the Department and the director of the general office issue documents.

1. direct issue: the issuer signs "hair", "consent", "quick hair" and so on.

If you do not agree with the dispatch, you may indicate "no", "delayed" and "reissued after rewriting".

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2. please ask others to read it again: the issuer's instruction is "please read XX", sign and indicate the date of the month.

3. issue to others: sign "please sign" outside the "issue" column.

4. Please add and revise the following issue: after the issuer's instructions need to be supplemented or modified, the signature is first signed and the date is specified.

(apply only to make simple supplementary changes.

If more significant changes are needed, the unit should be reissued.

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(two) request the director to issue documents.

1. direct issue: "please sign."

2. ask the other person to review and report to the issuer: "please check (x) (x) (x) and sign it."

3. first sign (check) first, then issue: "please (x) (unit) sign (check) and report to X."

(applies to the situation where all the countersigned units have been basically coordinated in advance.

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(three) request the office to issue documents.

1. direct issue: "please issue the general office."

(if you are sure that the director is in the Department, you can also directly indicate "issue of x x director" and "please * * Comrade issue".

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2. please ask others to review and issue it again: "please check by XXX (unit or individual) and request the office to issue it."

3. sign first and then issue: "please sign (x) (unit) and sign the office."

It is applicable to countersigned units that have been basically coordinated in advance.

The document issued by the general office has already included its own countersignature function, and there is no need for another word "please sign the office".

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(four) instructions for reading documents

For a document that needs to be read to others, it is usually indicated "please XXXX", "please XXXXXXX", "please read XX".

If necessary, you can specify the reasons for sending or submit your own opinions, suggestions and requirements.

(usually, such reviews do not need to be returned.

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(five) instructions for handling documents

1., if a request is made by the higher authorities, it may be instructed to make suggestions.

Please read XX "," suggest...

Please "x x instructions"; the superior reply "agree" or other opinions.

2. generally speaking, please read "please xxxxx" and "please XXX".

3. for the pieces that need to be studied, they usually indicate "please XX research" and "please submit opinions". You can also put forward your own opinions in the instructions.

4., we need to ask the Secretary to consult and sign the contract separately. We usually indicate "please apply for business", "please submit your comments, and send them by X / X".

5. if a person needs to make a written instruction together, he may write "please XXX" after he has made the instructions.

6. for a piece with time limit, it is usually stated that "please xxxxxxxxxxxxxxxxx" and "please XXXXXX XX X."

(six) instructions for sending trial documents

1. the documents for sending comments to the higher authorities usually indicate "please XXXX" and "XXXX"; for the level or subordinate, they usually indicate "please XXX" and "xxxxx".

2. the documents that have been basically decided on the contents of the trial are usually approved by the higher authorities "please XX". For the level or subordinate, they usually indicate "please x check" and "please x check".

(seven) instructions for countersigning documents

1. a unilateral countersignature usually indicates "please x x countersign" and "please X."

2. the general instructions are "please XXX, x x, x x".

(eight) concluding remarks of the request

1. ask for the matters to be dealt with by oneself, concluding remarks are usually "please reply", "please instruct", "yes or no, please indicate".

2. if you ask for a matter to be dealt with by others, the concluding remarks may be "if the above is feasible, it is recommended to apply for approval."